A short overview of what IAR is, how it is structured, and what agencies gain from running a connected, living register.
A living register of what you hold, and who is accountable for it.
IAR is a workflow-driven information asset register for the New Zealand public sector, aligned to the Public Records Act 2005 and the Chief Archivist's mandatory standard 16/S1.
It replaces the spreadsheet-based register with a connected, role-scoped platform that information stewards, records managers, and executive sponsors can all work in directly.
It is not a records management system or an EDRMS. IAR holds the metadata that governs your holdings, not the records themselves.
IAR's object model mirrors the structure of your disposal authority. Everything connects, so a change at any level flows through consistently.
The organisations or business units that hold information. The register is scoped to the entities you define.
The disposal authorities that apply to each entity, linked to the relevant controlling authority.
The retention classes within each schedule, with retention period, trigger, and disposal action.
The individual information assets recorded against each class: what you hold, where it lives, who owns it, and its current stewardship status.
IAR supports the full information management lifecycle, from first inventory through continuous stewardship to defensible disposal.
Record every information asset: what it is, where it lives, and which class in your disposal schedule it belongs to.
Assign the correct retention class, trigger, and disposal action. IAR flags assets that are overdue for review or disposal.
Assign stewardship, set improvement actions, track maturity progress, and produce the reports your regulator needs, without a separate survey.
IAR is designed for the people who actually run the register, not just the specialists who govern it.
Every steward sees the assets they're accountable for, can update classifications, set improvement actions, and track progress, without sharing spreadsheets.
IAR's maturity model maps directly to the IMMA assessment. Your IMMA position is current year-round, not assembled under pressure at assessment time.
Reports, maturity distributions, and disposal schedules come straight from the register. Near-real-time, not reconstructed at year-end.
Out-of-cycle schedule changes are submitted and tracked through the platform. Disposal decisions are recorded with the evidence that supports them.
IAR scopes what each person sees and can do based on their role, so the right people have the right access without configuration overhead.
Works the assets they 'own': update, classify, set actions, and track progress against the assets assigned to their position.
Sees the assets and stewardship status across their business area. Accountable for the register, not for operating it day to day.
Full register access: onboarding, schedule management, maturity oversight, and reporting across all entities.
Dashboard view of overall maturity, coverage, and open actions. The evidence base for governance reporting, without digging through the detail.
A walkthrough using your disposal authority and a slice of your register answers the questions an overview can't.