Converting paper records into trustworthy digital records in a controlled way. Scanning alone is not enough: quality, completeness, metadata, and disposal rules all matter, and originals should not be destroyed without an approved authority.
Digitisation only produces a trustworthy digital record when it is done in a controlled way: quality, completeness, and metadata all count. Originals should not be destroyed after scanning unless an approved policy or authority permits it and the scan meets the required standard.
Only if you have an approved policy or disposal authority that permits it and the digitisation meets the required quality and metadata standards. Scanning alone does not authorise destroying the originals.
IAR turns terms like this into working practice: assets classified against your disposal authority, stewarded by position, and ready to evidence.